AR is Recruiting an Office Manager/PA to Managing Director

AR Design Studio is recruiting! We're looking for a PA/Office Manager as our Abby is having a baby!

Established for over 20 years, AR Design Studio is an award-winning, RIBA chartered architectural practice based in Winchester, Hampshire. We’re looking for a PA/Office Manager to support the smooth running of the studio and it’s projects, providing both administrative support and personal assistance to the MD. This is a full time Maternity Cover role for a fixed term for a period of between 9-12 months.

Start date: Ideally mid-August 2022.
Location: Winchester, Hampshire.
Salary: £20,000 - £25,000 level dependent on current experience
Hours of Work: Monday to Friday 9.00am to 5.30pm
Contracted Hours: 37.5 hours per week

Responsibilities will include, although not limited to:

• Managing all the administrative functions and day-to-day activities;

• Managing HR matters;

• Managing income, invoicing, expenses, budgets and banking;

• Liaising with the accountants and other business partners;

• Processing timesheets and monitoring profitability and productivity;

• Monitoring the business plan;

• Implementing, reviewing and promoting the Practice’s policies and procedures;

• Managing and reviewing filing and office systems;

• Sourcing and ordering stationery and office equipment;

• Answering the studio telephone, taking messages and handling queries;

• General Office duties, i.e. organising events/Christmas party etc.

• Monitoring staff levels in relation to the workload on behalf of Senior Architects;

• Preparing fee proposals;

• Liaising with project consultants and managing their appointments;

• Dealing directly with new and existing client queries

• Ensuring that personal matters of the MD are taken care of, i.e. property management, vehicle expenses, travel arrangements etc;

To be considered for this role you will have:

• Previous experience in a similar role

• Professional manner with a discrete nature and ability to maintain confidentiality at all times

• Proficient English language skills are also a must, an excellent telephone manner

• Exceptional organisation and communication skills are a must

• Proactive and helpful approach to work

• Flexibility towards tasks, ability to manage your own time/duties and assess priorities

• Attention to detail

• IT proficiency with good working knowledge of Microsoft Outlook, Word, Excel

• An aptitude for spreadsheets

• Experience of Xero accountancy software would be advantageous

• Advanced IT knowledge would be considered favourably

• Be a team player who enjoys partaking in social activities!

To apply, please send CV’s to jobs@ardesignstudio.co.uk