AR is Recruiting Office Manager/PA to Managing Director (Maternity Cover)

AR Design Studio is recruiting! We're looking for a PA/Office Manager to provide maternity cover in both an administrative role and PA to the Managing Director to support the smooth running of the studio and its projects.

Established for over 20 years, AR Design Studio is an award-winning, RIBA chartered architectural practice based in Winchester, Hampshire.

This is a full time role for a fixed term of 9 months with potential for part time work after.

Start date: Immediately.
Location: Winchester, Hampshire.
Salary: £20,000 - £25,000 level dependent on current experience
Hours of Work: Monday to Friday 9.00am to 5.30pm
Contracted Hours: 37.5 hours per week

Responsibilities will include, although not limited to:

• Managing all the administrative functions and day-to-day activities;

• Managing HR matters;

• Managing income, invoicing, expenses, budgets and banking;

• Liaising with the accountants and other business partners;

• Processing timesheets and monitoring profitability and productivity;

• Monitoring the business plan;

• Implementing, reviewing and promoting the Practice’s policies and procedures;

• Managing and reviewing filing and office systems;

• Sourcing and ordering stationery and office equipment;

• Answering the studio telephone, taking messages and handling queries;

• General Office duties, i.e. organising events/Christmas party etc.

• Monitoring staff levels in relation to the workload on behalf of Senior Architects;

• Preparing fee proposals;

• Liaising with project consultants and managing their appointments;

• Dealing directly with new and existing client queries

• Ensuring that personal matters of the MD are taken care of, i.e. property management, vehicle expenses, travel arrangements etc;

To be considered for this role you will have:

• Previous experience in a similar role

• Professional manner with a discrete nature and ability to maintain confidentiality at all times

• Proficient English language skills are also a must, an excellent telephone manner

• Exceptional organisation and communication skills are a must

• Proactive and helpful approach to work

• Flexibility towards tasks, ability to manage your own time/duties and assess priorities

• Attention to detail

• IT proficiency with good working knowledge of Microsoft Outlook, Word, Excel

• An aptitude for spreadsheets

• Experience of Xero accountancy software would be advantageous

• Advanced IT knowledge would be considered favourably

• Be a team player who enjoys partaking in social activities!

To apply, please send CV’s to jobs@ardesignstudio.co.uk